Free tools for dental practice owners and office managers: patient email and SMS templates, treatment plan letters and forms, a dental marketing budget calculator, a patient lifetime value calculator and a practice valuation estimate. No signup, copy and use today.
Not calculators, still free.
- Dental email and SMS templates: 25 ready-to-send messages for recalls, confirmations, reactivation, review requests, no-shows and insurance, personalised with your practice details.
- Dental treatment plan templates: 13 letters and forms for presenting and documenting a plan: cover letter, phased plan, options comparison, financial estimate, payment plan agreement, consent, refusal and insurance letters.
- Dental marketing budget calculator: works backwards from the new patients you want to the leads, consultations and budget you need.
- Patient lifetime value calculator: what a patient is worth over the years they stay, including referrals, which sets what you can spend to acquire one.
- Dental practice valuation calculator: a planning estimate from collections, profitability and growth, for benchmarking rather than a sale.
The templates are the fastest win: put the recall and unscheduled-treatment follow-ups into your practice software as automated sequences and the front desk stops having to remember. ApsteQ runs dental marketing and patient communication systems for practices in the US, UK, Canada, Australia and India.
How much should a dental practice spend on marketing?
Work backwards from the new patients you want. The budget calculator uses your case acceptance rate, show rate and cost per lead to give a monthly figure and a cost per new patient, then compares it to first-year patient value so you can see the return.
What should a dental recall email say?
Who it is from, why the visit matters in one sentence, and a booking link plus a phone number. Keep it under 80 words. The template library has standard, friendly and overdue versions, plus SMS and WhatsApp variants for India.
Is the practice valuation calculator accurate enough to sell on?
No. It is a planning estimate from collections, EBITDA, growth and size, using the multiples the page states. A sale needs a CPA and a broker who know your market; use the calculator to see which levers move the number before then.
